RFP Coordinator I

    • Job Tracking ID: 512935-582107
    • Job Location: Meridian, ID
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: July 06, 2017
    • Years of Experience: Up to 2 Years
    • Starting Date: July 31, 2017
    • Salary Type:: Hourly
    • Rate:: $16.70
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Job Description:

Assist the AmeriBen Sales & Marketing team by responding to RFPs (Request for Proposals) and creating marketing materials in a timely fashion, as well as assisting in other key departmental functions.

Key Result Areas


  • Respond to RFPs in an accurate and timely manner, effectively managing the process to ensure proposals are delivered by the requested due date.

  • Coordinate and manage timelines with internal operations and/or external vendors (e.g., PPO networks, PBMs, stop loss, EAP, HSA/HRA, etc.) to respond accurately & timely to RFPs.

  • Effectively communicate with internal operations as well as external vendors and brokers.

  • Coordinate and effectively communicate with Marketing/RFP team regarding RFP completion and proposal compilation.

  • Compile and submit proposal to ensure accuracy and timely turnaround.

  • Maintain 'Prospect Report' with details & metrics pertaining to RFPs and sales.

  • Maintain database of RFP responses for future RFP reference.

  • Create marketing and employee communication materials, upon request, for Sales & Marketing, Account & Business Development team, and potentially Community Council to review and/or distribute.

  • Coordinate and participate in RFP and sales strategy meetings, as needed

  • Shop and assist in placing stop loss for current and prospective new clients when requested. Coordinate and/or attend internal/external meetings as needed.

  • Stay up-to-date with internal organizational processes and industry changes in order to correctly respond to RFPs.

  • Provide assistance in planning and implementing the Annual Leadership Conference by participating on the committee and/or other duties as requested.


  • Perform other related duties as assigned or needed.

  • Understand and support current company focuses.

  • Assist with other projects as assigned.

  • Build and strengthen relationships with vendors as needed.

  • Coordinate and/or attend prospective client/broker/vendor meetings if requested.

  • Continue self-improvement and education in the industry.

  • Continual process improvement evaluation.

  • Protect and enhance the Core Purpose and the Core Values of the AmeriBen/IEC Group.

Experience and Skills:

    • Must have a college degree, preferably Business or Communications-related, and/or 1 - 3 years’ industry experience

    • Be open to building a lasting career in the ever-growing health industry

    • Emphasize Accuracy, Customer service, Timely Turn-around (ACT)

    • Proactive and strategic thinking skills

    • Excellent organizational skills

    • Excellent written and oral communication skills

    • Excellent customer service attitude and professionalism

    • Team and goal-oriented

    • Intermediate level or higher proficiency using Microsoft Outlook, Word, Excel, PowerPoint, & Publisher

    • Excellent problem solving skills/formal logic competency

    • Reliable/Responsible/Approachable

    • Exhibit leadership qualities

    • Ability to keep confidentiality at all times

    • Ability to work efficiently, perform multi-tasking, prioritize tasks, and meet tight deadlines, possibly part-time remotely, with minimal supervision

    • Knowledge of TPA and self-funded industry is helpful, but not required

    • Basic knowledge of AmeriBen claims & related operations is helpful, but not required

    • Ability to efficiently and effectively perform the Essential Key Result Areas with or without a reasonable accommodation, without posing a direct safety threat to others or self

    • Display above average quality service and ACT

    • Meet and exceed project timelines in a timely and accurate manner
    • Will meet documented position standards and deliver metrics to evaluate those standards